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Special Education: Reviewing records before meetings

Updated 31 August 2017

[Schools] must comply with a parent’s request to inspect and review records without unnecessary delay and…before any meeting regarding an IEP….

It is…important to ensure that parents have the information they need to participate meaningfully in IEP Team meetings, which may include reviewing their child’s records.…It would be appropriate for parents to review documents related to the determination of eligibility prior to the eligibility determination….

Your right to inspect and review education records includes:

  1. Your right to a response from the school…to your reasonable requests for explanations and interpretations of the records;
  2. Your right to request that the school…provide copies of the records if you cannot effectively inspect and review the records unless you receive those copies; and
  3. Your right to have your representative inspect and review the records.

Parents are important members of teams that determine Special Education eligibility and create Individualized Education Plans (IEPs); it’s important that you’re able to participate meaningfully in meetings about your child. You have many rights. I encourage you to know your rights, which the Oregon Department of Education reviews in their Procedural Safeguards Notice. I recommend you make your request to review records in writing with clear requests, your signature, and the date, so there are no misunderstandings (see example below).

[full name of parent]
[address of parent]

[date]

[name of school]
[address of school]

To whom it may concern,

I am [full name of your child]’s parent. I am requesting you provide me and [full name of someone you’d like to review the records] with copies of all evaluation records [7 days] before any meeting because I cannot effectively inspect and review the records unless I receive those copies. Thank you in advance for providing me with the information I need to participate meaningfully in meetings.

Sincerely,

Signature of Parent